# 18. Can a multi-club ownership group consolidate scouting software licences?


**Potentially—but negotiate the group’s entities and workflows explicitly rather than treating common ownership as permission to share.** Hudl’s published organisational terms illustrate why this matters: they address authorised users and restrictions on making products or content available to third parties. Your executed agreement and its applicable schedules require separate review. ([hudl.com](https://www.hudl.com/eula))

Recommended sequence:

1. Inventory contracts, modules, users, renewal dates and local requirements by club.
2. Separate shared analytical work from club-confidential recruitment work.
3. Request a group entitlement schedule naming participating entities.
4. Test central ingestion and local access separately.
5. Specify external consultants, temporary staff and newly acquired clubs.
6. Agree the treatment of a club leaving the group.
7. Compare consolidated cost with the cost of preserving essential local exceptions.

Test permissions with realistic cases: can an analyst see the shared dataset but not another club’s confidential shortlist? Can departing staff be removed without losing institutional reports? Can a local club export its own work at exit?

Report **contract savings, implementation costs and operational changes separately**. A lower group invoice is not sufficient if the proposed package removes a competition or workflow that one club requires.