# What should be completed before Q1—and during it?


**Use this proposed sequence, adjusting it to your actual renewal and recruitment deadlines.**

| Timing | Accountable owner | Deliverable | Decision condition |
|---|---|---|---|
| November–December 2026 | Sporting director and finance | Entitlement inventory, notice dates and itemised quotes | No unexamined renewal assumption |
| January 2027 | Scouting and analytics leads | Same-shortlist trial against the incumbent baseline | Supported additional findings or measurable workflow improvement |
| Before production use | Analytics, IT and legal | Joinability report and workflow-to-clause matrix | Essential technical and usage requirements resolved |
| February 2027 | Scouting lead | First operational evidence review | Staff can retrieve and verify the promised outputs |
| March 2027 | Budget owner | Retain, add, replace, consolidate or stop memo | Decision supported by observed use and unresolved-gap register |

For **professional soccer scouting software cost**, use equivalent quotes rather than an invented market average. Wyscout’s public pricing page directs Gold and Diamond buyers to request quotes and offers custom packages for additional video, data and API requirements. It does not establish a standard MLS or NWSL enterprise price. ([hudl.com](https://www.hudl.com/products/wyscout/pricing?utm_source=openai))

In your Scouting Renewal Cost Calculator, separate subscription and implementation cash costs from internal staff capacity. Record transition overlap, rights add-ons and exit work; do not label released staff hours as cash savings unless expenditure genuinely changes.