# Stage 6: How much should the purchase really cost?


**Compare written quotes for equivalent scope, then separate cash expenditure from staff capacity.** Wyscout’s public pricing page lists Gold and Diamond as quote-based and directs buyers to discuss customised video, download, data and API requirements. An individual-access price is therefore not an adequate benchmark for a professional club package. ([hudl.com](https://www.hudl.com/products/wyscout/pricing))

Build the Scouting Renewal Cost Calculator with these lines:

| Cost category | Include |
|---|---|
| Recurring cash | Subscription, seats, modules, competitions, API rights, support and hosting |
| Implementation cash | Integration, migration, external training and security work |
| Transition cash | Dual-running subscriptions, exit charges and lost bundle discounts |
| Internal capacity | Evaluation, cleaning, adoption, checking and maintenance hours |
| Exit exposure | Export, migration and any agreed post-termination access costs |

Compare both the first year and the full committed term. Keep irrecoverable past spending separate from costs the decision can still change.

### What would a genuine saving look like?

**Illustrative arithmetic only—not supplier pricing or a forecast:** suppose a club can cancel an $18,000 renewal because a tested equivalent is already included elsewhere. A $3,000 audit, $4,000 migration and $1,000 overlap period would leave a potential first-year cash reduction of **$10,000**.

That conclusion is valid only if cancellation is permitted, the replacement entitlement is sufficient, essential capability is retained and no additional costs are omitted. If notice has already expired, the same saving may not be available in the current period.

Do not deduct “hours saved” from the cash budget unless expenditure actually falls. Report released capacity separately and identify what work it will support.

**Exit condition:** finance can distinguish committed cost, avoidable cost, implementation effort and unverified benefit.