Aim to finish with eight usable documents rather than a slide deck of product features:
- Decision charter: the recruitment problem, deadline, owner and non-negotiables.
- Scouting Subscription Overlap Audit: entitlements, dependencies, usage and existing answers.
- Supplier trial agreement: permitted activities, sample, deliverables and commercial scope.
- Coverage Comparison and NWSL Gap Map: competition-season evidence, missing matches and exceptions.
- Same-Shortlist Supplier Trial Kit: task results, evidence ledger and evaluator scores.
- Player Data Joinability Check and Licence Stress Test: technical results and clause-linked issues.
- Scouting Renewal Cost Calculator and decision memo: comparable costs, options and approval conditions.
- Implementation and exit plan: responsibilities, acceptance tests, monitoring and cancellation requirements.
Do not confuse three different benefits:
- New source evidence: information not available from the incumbent sources.
- New decision insight: a supported interpretation or assessment that the current workflow did not produce, even if it uses familiar data.
- Workflow improvement: the same supported answer produced with less effort or fewer hand-offs.
All three can justify a purchase. Record them separately so a faster interface is not presented as a new intelligence source.