Compare recruitment tasks and entitlements, not product names. Build the Scouting Subscription Overlap Audit around what staff actually need to do.
For each subscription, record:
| Inventory field | What to capture |
|---|---|
| Commercial scope | Contracting entity, modules, seats, term, notice date and quoted renewal scope |
| Evidence | Competitions, seasons, full matches, clips, event fields, physical or tracking-derived information |
| Access | Platform, API, exports, viewing/download allowances and authorised users |
| Dependencies | Upstream data, video subscriptions, connectors and internal scripts |
| Actual use | Tasks completed, evidence consumed and unresolved problems |
| Cancellation exposure | Essential capability, retained reports or historical access that could be lost |
Ask an existing user to complete the priority task using the current stack. Record the evidence produced, verification effort, missing information and unresolved questions. Give the incumbent a fair opportunity to demonstrate an already-licensed feature before buying an equivalent elsewhere.
Packaging deserves particular attention. Hudl says Wyscout video access is integrated into its Statsbomb analysis platform when purchased as part of the package. Wyscout’s public data offering also includes a Physical Data Pack. Therefore, do not assume that two subscriptions are independent purchases, or that a product’s familiar category describes everything now available within it. (hudl.com)
Baseline checklist
- Separate “already included” from “available as an additional purchase”.
- Ask who originally collected or supplied the evidence.
- Distinguish an additional observation from a new interpretation of existing data.
- Identify unique capabilities before considering cancellation.
- Measure staff effort through a completed task, not recollection alone.
- Obtain revised bundle pricing if one component is removed.
Exit condition: a task-by-task capability map identifies a specific gap, or establishes that no additional supplier trial is needed.
Sources cited on this page
- hudl.comwww.hudl.com