18. Can a multi-club ownership group consolidate scouting software licences?

Potentially—but negotiate the group’s entities and workflows explicitly rather than treating common ownership as permission to share. Hudl’s published organisational terms illustrate why this matters: they address authorised users and restrictions on making products or content available to third parties. Your executed agreement and its applicable schedules require separate review. (hudl.com)

Recommended sequence:

1. Inventory contracts, modules, users, renewal dates and local requirements by club.
2. Separate shared analytical work from club-confidential recruitment work.
3. Request a group entitlement schedule naming participating entities.
4. Test central ingestion and local access separately.
5. Specify external consultants, temporary staff and newly acquired clubs.
6. Agree the treatment of a club leaving the group.
7. Compare consolidated cost with the cost of preserving essential local exceptions.

Test permissions with realistic cases: can an analyst see the shared dataset but not another club’s confidential shortlist? Can departing staff be removed without losing institutional reports? Can a local club export its own work at exit?

Report contract savings, implementation costs and operational changes separately. A lower group invoice is not sufficient if the proposed package removes a competition or workflow that one club requires.